Agile Backlog Refinement Tool

A premium, step-by-step web tool that guides Scrum Masters, Product Owners, and development teams through a structured process to create a clear, prioritized, and actionable product backlog.

Struggling to Create a Sprint-Ready Backlog?

Vague requirements

leading to endless discussions and costly rework.

Inaccurate estimates

resulting in overloaded sprints and missed deadlines.

Lack of alignment

between business goals and development tasks.

A Guided Path to an Actionable Plan

A step-by-step process

to transform high-level ideas into clearly defined user stories.

Achieve predictable sprints

with robust estimation and capacity planning.

Prioritized and Aligned

Ensure every item is processed with strategic business objectives.

Our Guided 7-Step Refinement Process

From initial ideas to a sprint-ready plan, our structured workflow ensures every angle is covered.

Preparation

Align on goals, review inputs, and set the stage for a productive session.

Decompose Epics

Break down large, high-level ideas into smaller, manageable backlog items (PBIs).

Review & Prioritize PBIs

Use the MoSCoW method to prioritize items and add initial story point estimates.

Refine Stories

Flesh out backlog items with clear user stories and acceptance criteria.

Risk Assessment

Identify technical risks, dependencies, and create spikes for research tasks.

Finalize & Plan

Assign refined stories to sprints, keeping team capacity in mind.

Final Report

Generate a comprehensive summary dashboard to share with stakeholders.

Core Features for a Better Backlog

Our features are designed to guide you through a comprehensive, collaborative process.

Guided 7-Step Workflow

Our structured process ensures nothing is missed, from initial prep to the final, shareable report.

Detailed Story Refinement

Move from vague ideas to crystal-clear user stories, complete with acceptance criteria, ensuring your team builds the right thing.

Accurate Story Point Estimation

Facilitate better estimation by providing full context for each item, including dependencies, risks, and refined stories.

Generate Professional Reports

Create a comprehensive summary of your session. Perfect for communicating plans and risks to stakeholders.

Comprehensive Sprint Planning

Assign PBIs to sprints with a clear view of team capacity to avoid overloads and ensure success.

Integrated Risk Assessment

Identify, document, and plan for potential risks and spikes directly within your backlog refinement process.

Integrates Seamlessly Into Your Workflow

Boost your team’s productivity by using our tool before, during, and after your refinement session.

Before: Prepare

Gather stakeholder notes and high-level epics. Use our tool to structure your agenda and set clear goals for the session.

During: Collaborate

Share your screen and use the guided steps to facilitate the conversation. Collaboratively decompose, prioritize, and plan in real-time.

After: Align & Execute

Generate the final report to align stakeholders, then transfer the refined data to your PM tool to create sprint-ready tickets.

How is this different from Jira, Asana, or other PM tools?

This is a process tool, not a project management tool. It’s purpose-built for the collaborative act of refinement. You use it to structure your meeting and produce a high-quality, aligned plan. You then transfer that sprint-ready plan into a tool like Jira to manage execution. It complements your existing tools, it doesn’t replace them.

What is the final output of a session?

You get two key outputs: A comprehensive JSON file of your entire session (which serves as your “meeting minutes” and can be loaded back into the tool later), and a stakeholder-friendly Final Report Dashboard that provides a visual summary of the plan, sprint loads, and identified risks.

Do I need to refine my entire backlog in one go?

Not at all. The best practice is to focus on getting just enough items into a “ready” state for the next 1-2 sprints. Backlog refinement is a continuous, iterative process, not a one-time event. This tool is designed to support that cadence.

Ready to Build Better Backlogs?

Start your trial today and transform your backlog refinement process into a clear, structured, and sprint-ready workflow.